INNOVATIVE, ACCURATE & AFFORDABLE PAYROLL SOLUTION
Cloudwage is an online payroll system hence available for cloud deployment.
- Option to specify voluntary NSSF, Pension, PF, etc.
- Maintain details of various benefits e.g. Motor vehicle details etc.
- One click process to calculate employee payslip.
- Salary revision module to calculate arrears.
- Revision effective from past or current dates, fixed amount, percentage etc.
- Flexible salary processing periods for casuals.
- In built user defined payslip message for greetings, notices, etc.
- Comprehensive masters to store employee information (e.g. bank, salary grades etc).
- Multi-levels grouping for employees (i.e. branch, department, designation, category etc).
- Employee-wise benefits
- Advanced features to set applicable Payment/ deductions, pension, housing allowance, insurance premium, etc.
- Detailed HR information for analysis and tracking.
- User defined field (UDF) in employee master
Loans & Savings
- User define loans/savings.
- Maintain individual loan/savings balances.
- Automatic fringe benefits tax calculation.
- Interest calculation on reducing balance/principle amount/fixed amount.
- Various loan deduction option variable deduction/ fixed deduction.
- Deduction based on per-agreed employee-wise deduction schedule.
- Role based security.
- Policy based processing of salaries (i.e. Branch, Departments, Designation and Category).
- Controlled access to reports & employee process.
- Various leaves definition e.g. annual leaves sick leaves, study leaves, etc..
- Specify employee wise leave opening balance as on particular month.
- Leave application processing & leave encasement handling .
- Leave details printing on pay slip
- In depth price rate management and calculation.
- Import data into payroll like advances, allowances, deductions, loans, savings, P9 details & employee details .
- Cost center allocation.
- Project based hours costings.
- Contracts and notification.
- Gate pass authorization.
- Compatible with various online tax submission portals e.g ITAX, NSSF, NHIF, By product etc .
- Payslip emailing, Pg card emailing.
- On premise – Install & use it in local area network.
- Cloud – Subscribe/buy & host on Cloud to use across the world.
Payments & Deductions
- Custom payment/deduction. Users can create virtually unlimited payment/deductions as per their needs .
- Fixed, Rate Based, Piece Rate based, Variable payment & Standard payment .
- Calculated (formula based) pay results/deductions .
- Slab Based (e.g. sales commission, target) pay results/deductions .
- Easy to use payment/deduction entry screen for periodic monthly inputs .
- In-Built gratuity module .
- Gratuity Reports & analysis.
- Option to enter last 5 years gratuity calculation .
- User defined salary processing periods (e.g. daily, weekly, fortnight, etc.)
- Wage rate setup .
- Salary calculation per hour/per day of working .
- Piece rate management.
- Loan/savings setup .
On Cloud, Online Payroll Software
- Complete web based payroll.
- Can be deployed on cloud / on premise .
- Can be purchased on subscription basis at upfront cost .
- Secure & Confidential .
- Scheduled backups for complete system reliability .
- Fast & Accurate in memory payroll processing .
- Auto mailing of payroll slips.
Reports Writer & Designer
- Create almost every kind of transactional/summary reports.
- Create year to date reports.
- Pre-defined/ on the fly filters.
- Various options like group by, sort by, totals formatting etc.
- Export to Excel, CSV, fixed width file.
- Easy user friendly addition/deletion of various columns.
- In built Analysis & Statutory Reports.
- Monthly Statutor Reports. E.g. NHIF, NSSF, PAYE, etc.
- Loan/ Saving Reports with Cumulative Balances.
- Coinage analysis for net pay/advances.
- Salary/advance label printing.
- Bank/cheque/cash payment reports.
- Payroll summary report.
- Various user defined payments/deductions.
- Negative salary report.
- Year to date analysis.
- Leave reports.
- All statutory reports as per country specifications & regulations.
- Compatible with online submission of statutory reports.
- Payroll reconciliation/ difference report.
- Benefits report.
- Piece rate worker payment report.
- Combined company total payroll report.
- DIT submission report.
- PF contribution report.
- Gross Pay Calculator.
- Net Pay Calculator.
- Audit trail.
- Interactive Payslip Designer.
- Gratuity Calculation.
- In built EFT Layout designer for direct bank transfer (online banking)
KEY PAYROLL FEATURES
- Configurable to suit any organizations policies.
- Central client/ server architecture. Sql server database.
- Multi company, Multi-user, Multi-location.
- Many currencies.
- Supports all network infrastructures.
- SQL SERVER database.
- Handles both regular and casual employees.
- Easy to use design.
- Completely parameterized system to suite TAX regulations.
- Toggle between the months to review / print any historic data.
- Approved with relevant tax authorities for Kenya.
- Seamless integration with Time attendance, Human Resources and various Accounting ERP systems.
- Supports full third party software integration.
- User Defined Payments/ Deductions.
- Exports payroll reports to Excel, CSV and PDF.
- One step backup and restore.
- User Defined statutory tables for NHIF, monthly /yearly income tax NSSF etc.
- Full user profile management.